Assigning Chromebook groups to users

Chromebooks operate on a cloud model, so a given Chromebook's capabilities depend less on the device itself and more on who is using it. When a user logs into a Chromebook, the user's OU determines which group's settings are applied to the device they are using.

Assigning groups to an OU

1. Go to MDM > Groups.

2. Click the Chromebook icon.

3. Click the OU Assignments tab.

4. Optionally click Sync with G Suite to ensure Deep Freeze MDM displays the most current information from your G Suite account.

5. In the list of OUs, locate the OU you want to assign groups to. Click the associated Edit icon.

6. Select an Assigned Work Group. This group's settings are active when a user belonging to the OU logs into a device. If you are using the Work Settings feature, this group's settings are active while the device is at work/school. If you are using the Work Settings feature, optionally select an Assigned Home Group for the OU. This group's settings are active while the user's device is not at work/school. If you do not define an Assigned Home Group, the Assigned Work Group is applied at all times.

7. Click the Save icon.

Determining which OUs are associated with a group

Each OU can be associated with one or two groups, and a given group can be assigned to any number of OUs. Sometimes you may need to know which OUs a group is assigned to.

1. Go to MDM > Groups.

2. Click the Chromebook icon.

3. Click the Groups tab if it is not already selected.

4. Optionally click Sync with G Suite to ensure Deep Freeze MDM displays the most current information from your G Suite account.

5. In the list of groups, locate the group you want more information on, then check the following columns:

   • OUs Assigned (Work) – the group is assigned to these OUs as a work group.

   • OUs Assigned (Home) – the group is assigned to these OUs as a home group.

Managing Assigned Work Groups and Assigned Home Groups

Once you have configured when work group and home group settings are applied, you need to assign work groups and home groups to OUs. When a user belonging to a given OU logs in, the appropriate group settings are applied.

1. Go to MDM > Groups.

2. Click the Chromebook icon.

3. Click the OU Assignments tab.

4. Optionally click Sync with G Suite to ensure Deep Freeze MDM displays the most current information from your G Suite account.

5. In the list of OUs, locate the OU you want to assign groups to. Click the associated Edit icon.

6. Select an Assigned Work Group. This group's settings are active while the device is at work/at school.

7. Select an Assigned Home Group for the OU. This group's settings are active while the user's device is not at work/at school. If you do not define an Assigned Home Group, the Assigned Work Group is applied at all times.

8. Click the Save icon.

Moving Chromebooks between Organizational Units (OU)

OUs are normally managed through G Suite, but you can also use Deep Freeze Cloud Console to move Chromebooks between OUs if needed.

1. Go to MDM > Devices.

2. Click the Chromebook icon.

3. Select one or more devices.

4. Hover over Move Device OU to reveal a list of available OUs.

5. Click an OU to move the selected Chromebooks to that OU.

The Move Device OU command assigns the device to a new OU, not the user. This means that it has no effect on what group settings are applied to the device; group settings depend on the user's OU, not the device's OU.